Introduction

Microsoft Teams is a popular collaboration platform that allows teams to communicate, collaborate, and share files in real-time. It's a great tool for holding meetings, conference calls, and group discussions, but sometimes you need to review the call later on. That's where recording comes in. By recording your Teams calls, you can revisit the conversation at any time, share it with team members who couldn't attend the call, or use it as a reference for future projects.

Why Record Your Team's Calls?

There are several reasons why you might want to record your team's calls. Some common reasons include:

• Quality control: Reviewing recorded calls can help you identify any issues or areas for improvement in your team's communication and collaboration.

• Sharing information: If someone was unable to attend a call, a recording can be shared with them so they don't miss out on important information.

• Legal requirements: Depending on your industry, you may be required to keep recordings of certain types of calls for legal or compliance reasons.

How to Record a Team Call

There are several methods for recording a team call, including:

1. Using a Call Recording Software

There are a variety of call recording software tools available that can help you easily record your team's calls. Some popular options include:

• Zoom: Zoom has a built-in call recording feature that allows you to record both audio and video.

• Skype: Skype also has a call recording feature that allows you to record audio or video calls.

• Google Meet: Google Meet has a call recording feature that allows you to record audio and video calls.

2. Using a Separate Recording Device

If you don't want to use a call recording software tool, you can also use a separate recording device to capture your team's calls. Some options include:

• Digital voice recorder: These portable devices allow you to record audio and can be easily carried with you wherever you go.

• Smartphone: Most smartphones have a built-in recording app that can be used to record audio.

3. Using a Screen Recording Software

Another option for recording your team's calls is to use a screen recording software tool. These tools allow you to capture both the audio and video from your team's call, as well as any other activity on your screen. Some popular screen recording software tools include:

• OBS Studio

• Camtasia

• QuickTime Player (on Mac)

• Setting Up Call Recording in Teams

Before you can start recording your Teams calls, you'll need to make sure that the feature is enabled for your organization. Here's how to check:

1. Open Microsoft Teams and click on your profile picture in the top right corner of the screen.

2. From the dropdown menu, select Settings.

3. In the left sidebar, click on Meetings.

4. Scroll down to the Meeting policies section and click on the policy that applies to you.

5. Under Recording, check the box next to Allow recording of meetings and conference calls.

If you don't see the Recording option in your meeting policy, it's likely that your organization has disabled the feature. In this case, you'll need to contact your IT department or administrator to request access.

Starting a Call Recording

Now that call recording is enabled for your organization, you can start recording your Teams calls with just a few clicks. Here's how:

1. Open Microsoft Teams and join a call or meeting.

2. Once you're in the call, click on the More options (three dots) button in the top right corner of the screen.

3. From the dropdown menu, select Start recording.

4. A notification will appear at the top of the screen to confirm that the recording has started. You can also see a red dot on the call recording button to indicate that the recording is in progress.

Stopping a Call Recording

When you're ready to stop the recording, simply follow these steps:

1. In the top right corner of the screen, click on the More options (three dots) button.

2. From the dropdown menu, select Stop recording.

3. A notification will appear at the top of the screen to confirm that the recording has stopped. The red dot on the call recording button will also disappear.

Viewing and Sharing Recorded Calls

Once you've stopped the recording, you can access the file from the Meetings tab in Teams. Here's how:

1. In the left sidebar, click on the Meetings tab.

2. Under Upcoming or Past, click on the meeting or call that you recorded.

3. In the top right corner of the screen, click on the More options (three dots) button.

4. From the dropdown menu, select Show recording.

The recorded call will open in a new window, and you'll be able to play back the audio and video from the call.

Share the Recording Link

To share the recording link with others, simply follow these steps:

1. In the top right corner of the recorded call window, click on the Share button.

2. From the dropdown menu, select Copy link.

3. Paste the link into an email, chat message, or other document and send it to the people you want to share the recording with.

The recipients will be able to click on the link to access the recording from their own Teams account.

Download the Recording

If you want to download the recording to your computer, you can do so by following these steps:

1. In the top right corner of the recorded call window, click on the Download button.

2. From the dropdown menu, select Audio only or Audio and video, depending on your preference.

3. Choose a location to save the file on your computer, and then click Save.

4. You can then share the downloaded file with others by emailing it or uploading it to a shared drive.

Save the Recording to OneDrive

If you want to store the recording in the cloud, you can save it to your OneDrive account. Here's how:

1. In the top right corner of the recorded call window, click on the More options (three dots) button.

2. From the dropdown menu, select Save to OneDrive.

3. Choose a location to save the file in your OneDrive, and then click Save.

4. You can then share the recording from OneDrive with others by sending them the link to the file.

How to Share a Recorded Team Call

Once you've recorded your team's call, you'll need to share it with the appropriate team members. There are several methods you can use to share your recorded team call, including:

• 1. Email

One simple way to share a recorded team call is to attach the file to an email and send it to the appropriate team members.

• 2. Cloud Storage Services

You can also use a cloud storage service, such as Google Drive or Dropbox, to store your recorded team call and share it with team members.

• 3. Project Management Tools

If your team uses a project management tool, such as Asana or Trello, you can upload the recorded team call to a project and share it with team members.

Conclusion

Recording your Teams calls is a convenient way to capture important information and revisit conversations later on. Whether you want to share the recording with team members who couldn't attend the call, use it as a reference for future projects, or simply review the discussion at your leisure, call recording is a valuable feature that can help you stay organized and productive. With a little bit of setup and a few clicks, you can easily record, view, and share your Teams calls.

How Hume Can Help

If you're looking for an easy and efficient way to record, transcribe, and summarize your Teams calls, Hume can help. Hume is an interview intelligence platform that simplifies the process of capturing and organizing interview data. With Hume, you can:

• Record your Teams calls with a single click and access the recordings anytime, anywhere.

• Transcribe your recordings into text format, so you can quickly review and search the conversation.

• Summarize your recordings into concise, actionable insights, so you can easily share the most important points with your team.

• In addition to recording and transcribing your Teams calls, Hume also offers a range of other features to help you optimize your hiring process. With Hume, you can:

• Train your interviewers to ask better questions and gather more relevant information.

• Compare candidates side-by-side to make more objective hiring decisions.

• Collaborate with your team in real-time to discuss candidates and share feedback.

Overall, Hume is a powerful tool for anyone looking to streamline their hiring process and make more informed decisions. Whether you're a recruiter, hiring manager, or HR professional, Hume can help you unlock the full potential of your interview data.