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Record MS Teams Meeting

Microsoft Teams offers the ability to record meetings, both audio and video, for later viewing or sharing. These recordings can be accessed from the Teams app or from the Microsoft Stream video platform.

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Introduction

Microsoft Teams offers the ability to record meetings, both audio and video, for later viewing or sharing. These recordings can be accessed from the Teams app or from the Microsoft Stream video platform.

There are a few key points to keep in mind when it comes to recording Teams meetings:

  • Only the meeting organizer or a delegate can start or stop a recording.

  • Recordings are automatically saved to the cloud, so they can be accessed from any device with an internet connection.

  • Recordings can be set to private or public. Private recordings can only be accessed by those with a link to the recording, while public recordings can be accessed by anyone with the link.

Prerequisites

Before you can record a Teams meeting, you will need the following:

  • A Microsoft Teams account

  • The Teams app installed on your computer or mobile device

  • Permission to record the meeting (if you are not the organizer)

Recording a Teams Meeting as a Participant

If you are a participant in a Teams meeting and have been granted permission to record, you can follow these steps to start recording:

  1. Join the Teams meeting as you normally would.

  2. Once you are in the meeting, click the More actions button (it looks like three dots).

  3. From the menu that appears, select Start recording.

  4. A notification will appear to confirm that the recording has started. You can stop the recording at any time by clicking the Stop recording button in the same menu.

Recording a Teams Meeting as the Organizer

As the organizer of a Teams meeting, you have the ability to start and stop the recording at any time. Here's how:

  1. Start the Teams meeting as you normally would.

  2. Once you are in the meeting, click the More actions button (it looks like three dots).

  3. From the menu that appears, select Start recording.

  4. A notification will appear to confirm that the recording has started. You can stop the recording at any time by clicking the Stop recording button in the same menu.

Where are Recorded Teams Meetings Saved?

By default, recorded Teams meetings are saved to the cloud in Microsoft Stream, which is a video service provided by Microsoft. The organizer of the meeting is the owner of the recording and has the ability to edit, share, or delete the recording as needed.

Sharing a Recorded Teams Meeting

There are several ways you can share a recorded Teams meeting:

  • From within Microsoft Stream, you can share the recording by clicking the Share button and then copying the link to share with others.

  • If you want to share the recording with specific people, you can click the Add people button and enter their email addresses to grant them access to the recording.

  • You can also embed the recording in a website or blog post by clicking the Embed button and copying the embed code.

Editing a Recorded Teams Meeting

If you are the owner of a recorded Teams meeting, you can edit the recording to remove certain sections or add captions. To do this, follow these steps:

  1. Go to Microsoft Stream and locate the recording you want to edit.

  2. Click the Edit button to open the video editor.

  3. Use the editor tools to make any desired changes to the recording.

  4. When you are finished, click the Save button to apply your changes.

How to Set Up Meeting Recording in Microsoft Teams

Before you can start recording a Teams meeting, you'll need to make sure that recording is enabled in your organization's Teams settings. Here's how to do that:

  1. Go to the Teams Admin Center.

  2. In the left-hand navigation, click on "Meetings."

  3. Under "Meeting policies," click on the policy you want to edit.

  4. Scroll down to the "Recording" section.

  5. Make sure the toggle is set to "On" for "Allow recording of meetings."

Starting a Meeting Recording in Microsoft Teams

Now that you've ensured that recording is enabled for your organization, you can start a recording during a Teams meeting. Here's how:

  1. During a Teams meeting, click on the "More actions" button (three dots).

  2. Click on "Start recording."

  3. A notification will appear at the top of the screen to confirm that the recording has started.

Stopping a Meeting Recording in Microsoft Teams

To stop a Teams meeting recording, follow these steps:

  1. During a Teams meeting, click on the "More actions" button (three dots).

  2. Click on "Stop recording."

  3. A notification will appear at the top of the screen to confirm that the recording has stopped.

Viewing and Sharing Meeting Recordings in Microsoft Teams

After a Teams meeting has been recorded, you can access the recording from the Teams app or from the Microsoft Stream video platform.

To view and share the recording from the Teams app:

  1. Go to the Teams app.

  2. Click on the "Meetings" tab in the left-hand navigation.

  3. Click on the meeting for which you want to view the recording.

  4. Click on the "Recordings" tab.

  5. Click on the recording you want to view.

  6. To view and share the recording from Microsoft Stream:

  7. Go to the Microsoft Stream website.

  8. Sign in with your Microsoft account.

  9. Click on "My content" in the top navigation.

  10. Click on the recording you want to view.

Troubleshooting Meeting Recording Issues in Microsoft Teams

Despite its reliability, there may be occasions where you encounter issues with recording a Teams meeting. Here are some common issues and their solutions:

"Start recording" button is greyed out: This could be due to a variety of reasons, such as the recording feature being disabled in your organization's settings, or the meeting organizer not having permission to record. To troubleshoot this issue, check your organization's recording settings and ensure that you have the necessary permissions.

"Stop recording" button is greyed out: This could be due to the recording having been stopped by another user or the recording having been automatically stopped due to inactivity. To troubleshoot this issue, check with other attendees to see if someone else stopped the recording or check to see if the recording was stopped due to inactivity.

Recording is not saved: This could be due to a connectivity issue or a problem with the cloud storage where the recording is saved. To troubleshoot this issue, check your internet connection and ensure that the cloud storage location is accessible.

Conclusion

In this blog post, we have provided a comprehensive guide to recording Microsoft Teams meetings. We've covered everything from setting up recording in your organization's settings to troubleshooting common issues. With these tips in mind, you'll be well-equipped to make the most of this powerful feature of Microsoft Teams.

How Hume Can Help

Hume is an interview intelligence platform that can help you make the most of your Microsoft Teams meeting recordings. With Hume, you can easily record, transcribe, and summarize your Teams meetings to unlock valuable insights and streamline your workflows.

Here's how Hume can help:

  • Record and transcribe: Hume automatically records and transcribes your Teams meetings, so you don't have to worry about manually starting and stopping a recording or transcribing the audio.

  • Summarize: Hume summarizes your meetings for you, highlighting key points and action items in an easy-to-digest format.

  • Search and reference: Hume's transcripts are fully searchable, so you can easily find specific moments or topics within your meetings.

  • Train and improve: Hume can help you train and improve your interview skills by providing objective data and feedback on your performance.

With Hume, you can save time, unlock valuable insights, and improve your team's effectiveness. Give it a try and see how it can help your organization make the most of Microsoft Teams meeting recordings.

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