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Can Zoom Transcribe a Meeting

As remote work becomes increasingly prevalent, video conferencing tools like Zoom have become essential for maintaining communication and collaboration among team members. One feature that many Zoom users may be curious about is the ability to transcribe meetings. In this blog post, we'll explore the capabilities of Zoom's transcription feature and provide some tips for getting the most out of it.

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Introduction

As remote work becomes increasingly prevalent, video conferencing tools like Zoom have become essential for maintaining communication and collaboration among team members. One feature that many Zoom users may be curious about is the ability to transcribe meetings. In this blog post, we'll explore the capabilities of Zoom's transcription feature and provide some tips for getting the most out of it.

What is transcription?

Transcription is the process of converting spoken words into written text. This can be useful for a variety of purposes, including creating written records of meetings, making it easier for people with hearing impairments to participate in meetings, and allowing people to review and reference information discussed during a meeting at a later time.

Does Zoom offer transcription?

Yes, Zoom does offer transcription as a feature. It's called "Closed Captioning" and it's available on all Zoom plans, including the free Basic plan. With Closed Captioning, Zoom uses automatic speech recognition (ASR) technology to transcribe the words spoken during a meeting in real-time. The transcribed text is then displayed on the screen for participants to read.

How accurate is Zoom's transcription?

Like all ASR technology, Zoom's transcription feature is not perfect. It is designed to transcribe words accurately, but it may struggle with accents, technical jargon, or other factors that can affect speech recognition. However, the accuracy of Zoom's transcription can be improved by following best practices, such as speaking clearly and enunciating your words.

Can I edit the transcription?

Yes, you can edit the transcription as the meeting is taking place. Zoom provides a built-in editor that allows you to add, delete, or modify the transcribed text as needed. This can be useful if the transcription is inaccurate or if you want to add additional context or clarification to the text.

Can I save the transcription?

Yes, you can save the transcription after the meeting has ended. Zoom provides several options for saving the transcription, including the ability to download it as a plain text or subtitle file, or to save it to your Zoom account for later reference.

Can I customize the appearance of the transcription?

Yes, you can customize the appearance of the transcription to fit your preferences and the needs of your team. Zoom allows you to change the font, size, and color of the transcribed text, as well as the background color and transparency. You can also adjust the position of the transcription on the screen and specify which participants' words should be transcribed.

Can I use transcription in other languages?

Yes, Zoom's transcription feature supports multiple languages. You can specify the language you want to use for transcription in the Closed Captioning settings. Zoom currently supports transcription in over 100 languages, including English, Spanish, French, Chinese, and many more.

Are there any limitations to Zoom's transcription feature?

There are a few limitations to be aware of when using Zoom's transcription feature. One limitation is that the transcription is generated in real-time, so there may be a slight delay between when a word is spoken and when it appears in the transcription. Another limitation is that the transcription is generated automatically and may not always be 100% accurate, as mentioned earlier. Additionally, the transcription feature is not available on Zoom Phone calls or in breakout rooms.

How do I set up transcription in Zoom?

Setting up transcription in Zoom is relatively simple. Here's how to do it:

  1. Start or join a meeting in Zoom.

  2. Click on the "Closed Captioning" icon in the toolbar.

  3. Click on the "Start" button to begin transcription.

  4. If you want to customize the appearance of the transcription, click on the "Settings" button and adjust the settings as desired.

  5. To edit the transcription as the meeting is taking place, use the built-in editor to add, delete, or modify the text.

  6. When the meeting is over, click on the "Save" button to save the transcription.

  7. Choose how you want to save the transcription, such as downloading it as a plain text or subtitle file, or saving it to your Zoom account.

Can I Use the Transcription in Other Applications?

Yes, the transcription can be copied and pasted into other applications, such as a word processor or spreadsheet. This can be useful for creating documents or reports based on the meeting content.

Can I Use the Transcription with Other Video Conferencing Software?

No, the transcription feature is only available in Zoom. If you want to transcribe a meeting that was held using a different video conferencing platform, you will need to use a separate transcription service.

Conclusion

In conclusion, Zoom does offer a transcription feature called Closed Captioning that allows you to transcribe meetings in real-time. While the transcription is generated automatically and may not always be perfect, it can be a useful tool for creating written records of meetings, making meetings more accessible for people with hearing impairments, and allowing people to review and reference information discussed during a meeting at a later time. With some best practices and customization options available, Zoom's transcription feature can be a valuable addition to your video conferencing toolkit.

How Hume Can Help

Hume is a powerful interview intelligence platform that helps hiring teams streamline their recruitment process by providing comprehensive transcription and summary services. With Hume, you can record and transcribe interviews with ease, giving you a written record of everything that was discussed during the interview. This can be especially useful for reviewing and referencing information later on, as well as for training and development purposes.

In addition to transcription, Hume also offers a summarization feature that allows you to quickly and easily get a high-level overview of the key points discussed during an interview. This can be especially helpful for teams that have a large number of interviews to review and need to identify the most important information quickly.

Overall, Hume is a valuable tool for hiring teams looking to improve their interview process and make more informed hiring decisions. Whether you need transcription, summaries, or both, Hume can help you unlock the full potential of your interviews and move faster while having access to more objective data.

Join the talent teams loving Aspect.

Join the talent teams loving Aspect.

Imagine transforming every interview into a strategic advantage. Dive deep into every conversation, free from the distraction of note-taking. This isn't just wishful thinking – with Aspect, it's how you'll redefine your hiring process.