Introduction

Microsoft Teams is a powerful collaboration and communication tool that allows teams to chat, share files, and hold video meetings. One of the many benefits of using Teams is the ability to record meetings. This can be especially beneficial for businesses that need to keep a record of meetings for compliance reasons or for those who want to share the meeting with people who were unable to attend.

How to Record a Meeting in Teams

To start a recording of a meeting, you must be the organizer of the meeting. Once you've started the meeting, click on the "More options" (three dots) button in the control bar at the bottom of the screen. From there, select "Start recording" and the recording will begin.

How to Stop Recording

To stop the recording, simply click on the "More options" button again and select "Stop recording." The recording will then be automatically saved to the "Microsoft Stream" service, where it can be accessed, shared and managed.

How to Access the Recording

You can access the recording of the meeting by navigating to the "Microsoft Stream" service, either through the Teams app or through the Microsoft Stream website. Once there, you can play the recording, share it with others, or download it to your device.

How to Share a Recording

You can share a recording with other people by selecting the recording in the "Microsoft Stream" service and clicking on the "Share" button. From there, you can generate a shareable link or invite specific people to view the recording.

How to Download a Recording

To download a recording, navigate to the "Microsoft Stream" service, select the recording you want to download, and click on the "Download" button. The recording will be downloaded to your device in MP4 format.

Recording Settings

As an organizer of the meeting, you have control over the recording settings for a meeting, including whether or not to automatically start the recording when the meeting begins, and the option to require consent from participants before the recording begins. You can access these settings by navigating to the "Meeting options" in the Teams app.

How to Edit a Recording

Once you have the recording saved, you can use the built-in video editor in the Microsoft Stream service, which allows you to trim, add captions, and more.

How to Delete a Recording

You can delete a recording by navigating to the "Microsoft Stream" service, selecting the recording you want to delete, and clicking on the "Delete" button. Keep in mind that once a recording is deleted, it cannot be recovered.

Compliance and Legal Considerations

When recording a meeting, it's important to be aware of any compliance or legal requirements that may apply. For example, some countries have strict laws regarding recording and monitoring of communication, so it's important to check and abide by any relevant laws before recording a meeting.

Recording a Meeting with External Participants

It's also possible to record a meeting that includes external participants, such as clients or partners who are not part of your organization. However, keep in mind that it's important to get the explicit consent of all participants before starting a recording, as it's a legal requirement in certain countries and to protect personal privacy. To record a meeting with external participants, make sure that you have the correct permissions and then follow the steps outlined above to start the recording.

Recording a Meeting on Mobile

You can also record a meeting using the Teams mobile app. The process is similar to recording a meeting on a desktop or laptop. To start a recording, open the Teams app on your mobile device, join a meeting, and then tap the "More options" button (represented by three dots). From there, you can select "Start recording" to begin recording your meeting.

Conclusion

Recording meetings in Microsoft Teams is a powerful and convenient feature that can be used for a variety of purposes. Whether you need to create a record of a meeting, share the meeting with others, or use it for training, the ability to record and manage recordings in Teams is a valuable tool. With a bit of practice, anyone can master the art of recording meetings in Teams. Just remember to always consider compliance and legal requirements, and to use the recording responsibly. With the ability to access, share, and download recordings, Teams makes it easy to keep track of important conversations and discussions. So next time you're in a meeting, don't hesitate to hit that "Start Recording" button to capture all the valuable insights and ideas that come up.

How Hume Can Help

In addition to the built-in recording and transcribing features offered by Microsoft Teams, there are specialized tools like Hume that can help teams with the recording, transcribing and summarizing of their meetings.

Hume is an interview intelligence platform that simplifies and automates the process of recording, transcribing, and summarizing interviews, allowing hiring teams to unlock the insights from their interviews and make more informed hiring decisions.

By using Hume, teams can easily record and transcribe their meetings, and have access to a summary of the key points discussed. The platform also provides tools to help teams analyze and manage the data, such as highlighting key words, phrases and sentiment. Additionally, interviewers can also use the platform to train themselves and others in interviewing techniques by analyzing their recorded interviews.

Hume can help teams move faster and make more accurate decisions, by providing a clear, objective record of the meeting, which can be used for review, feedback and to create a record for legal or compliance purposes.

The use of Hume helps companies to make more objective hiring decisions, by providing a transparent record of the interview process, it also provides valuable training opportunities for interviewers to improve their skills, this is particularly useful for remote interviewing, where nonverbal cues are not present. It also can help remote teams to overcome geographical barriers, by having access to a centralized platform that will facilitate the interview process with ease.