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How to Record on Microsoft Teams

If you're new to Microsoft Teams or just haven't had the need to record a meeting or call yet, don't worry! It's actually quite simple to do. Whether you're using the desktop app or the web version, the process is the same. Before we get into the specifics of how to record on Microsoft Teams, it's important to note that recording features may vary depending on your organization's policies and the type of subscription you have. Additionally, it's always a good idea to let your participants know that the meeting or call is being recorded, as this is a best practice for respecting their privacy.

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Introduction

If you're new to Microsoft Teams or just haven't had the need to record a meeting or call yet, don't worry! It's actually quite simple to do. Whether you're using the desktop app or the web version, the process is the same.

Before we get into the specifics of how to record on Microsoft Teams, it's important to note that recording features may vary depending on your organization's policies and the type of subscription you have. Additionally, it's always a good idea to let your participants know that the meeting or call is being recorded, as this is a best practice for respecting their privacy.

Recording Options

There are two main ways to record on Microsoft Teams: through the desktop app or the web version. Let's take a closer look at each option.

Desktop App

To record a meeting or call using the desktop app, follow these steps:

  1. Start the meeting or call as you normally would.

  2. Once the meeting or call is underway, click the "More options" (three dots) button located at the bottom of the screen.

  3. From the dropdown menu, select "Start recording."

  4. A notification will appear at the top of the screen indicating that the recording has started.

  5. To stop the recording, click the "More options" button again and select "Stop recording."

Web Version

To record a meeting or call using the web version, follow these steps:

  1. Start the meeting or call as you normally would.

  2. Once the meeting or call is underway, click the "More options" (three dots) button located at the bottom of the screen.

  3. From the dropdown menu, select "Start recording."

  4. A notification will appear at the top of the screen indicating that the recording has started.

  5. To stop the recording, click the "More options" button again and select "Stop recording."

Before You Begin

Before you start recording your Microsoft Teams meeting, there are a few things to keep in mind:

  1. Check with your organization's policies to ensure that it is allowed to record meetings.

  2. Make sure that you have the necessary permissions to record meetings.

  3. Ensure that you have a stable internet connection to avoid any issues with the recording.

Start the Meeting

To start a meeting on Microsoft Teams, click on the "Meetings" icon in the left-hand navigation menu and then click on "Start a Meeting". Alternatively, you can also schedule a meeting in advance by clicking on the "Calendar" icon and then selecting "New Meeting".

Enable Recording

Once the meeting has started, you can enable recording by clicking on the "More actions" icon (three dots) and then selecting "Start recording". A notification will appear to confirm that recording has started.

Pause or Stop Recording

If you need to pause the recording for any reason, you can click on the "More actions" icon and then select "Pause recording". To resume the recording, click on the "More actions" icon and then select "Resume recording".

To stop the recording, click on the "More actions" icon and then select "Stop recording". A notification will appear to confirm that the recording has stopped.

View and Share the Recording

After the meeting has ended and the recording has been stopped, the recording will be automatically saved to the "Meetings" tab in the left-hand navigation menu. To view the recording, click on the "Meetings" tab and then select the recording from the list.

You can also share the recording with others by clicking on the "Share" icon and then selecting the appropriate option (e.g., "Copy link", "Send in chat", etc.).

Additional Tips

Here are a few additional tips for recording meetings on Microsoft Teams:

  1. Make sure to announce to attendees that the meeting is being recorded.

  2. Consider using the "Mute all" option to reduce background noise during the recording.

  3. If you need to blur or hide sensitive information during the recording, you can use the "Blur my background" or "Turn off my video" options.

  4. If you want to capture the audio and video of all attendees, make sure that everyone has joined the meeting using audio and video.

Download the Recording

You can also download the recording to your local computer by clicking on the "More options" button and selecting "Download." This will download the recording in MP4 format, which can be played on most media players.

Edit the Recording

If you want to edit the recording, you can do so by clicking on the "More options" button and selecting "Edit recording." This will open the recording in the Microsoft Stream video service, where you can trim the beginning and end of the video, add captions, and more.

Enable Automatic Recording for All Meetings

If you want to enable automatic recording for all of your meetings, you can do so by going to the "Settings" tab in the left sidebar and selecting "Meetings." Then, click on the "Recording" tab and check the "Record all meetings" box.

Conclusion

Recording meetings and calls on Microsoft Teams is a breeze, whether you're using the desktop app or the web version. With just a few clicks, you can capture important discussions and conversations for later reference or playback. Just be sure to let your participants know that the meeting or call is being recorded, and you're good to go!

How Hume Can Help

Hume can help with recording Microsoft Teams meetings in several ways. First, Hume has a built-in integration with Microsoft Teams, which allows users to easily record and transcribe meetings within the Teams platform. This integration makes it easy for users to access their recorded meetings and transcripts directly within Microsoft Teams, without the need to switch between different applications.

In addition to the integration with Microsoft Teams, Hume also provides a number of features specifically designed to help with recording and transcribing meetings. For example, Hume's automatic transcription feature can quickly and accurately transcribe meetings in real-time, making it easy for users to review and analyze the content of their meetings. Hume also offers a range of customization options, such as the ability to adjust the transcription speed and choose between different transcription languages, to help users get the most out of their recorded meetings.

Overall, Hume's integration with Microsoft Teams and its range of transcription and analysis features make it a valuable tool for recording and analyzing meetings in the Microsoft Teams environment.

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