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How to Record a Teams Call

Microsoft Teams is a powerful collaboration platform that allows users to communicate and work together in real-time, regardless of location. From text messaging and video conferencing to file sharing and project management, Teams has it all. And one of its most useful features is the ability to record calls, either for personal reference or for sharing with others. But before we dive into the nitty-gritty of call recording, let's first go over some of the basics.

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Introduction

Microsoft Teams is a powerful collaboration platform that allows users to communicate and work together in real-time, regardless of location. From text messaging and video conferencing to file sharing and project management, Teams has it all. And one of its most useful features is the ability to record calls, either for personal reference or for sharing with others.

But before we dive into the nitty-gritty of call recording, let's first go over some of the basics.

Prerequisites

Before we get started, there are a few things you'll need to make sure you have:

  • A Microsoft account: In order to use Microsoft Teams, you'll need to sign in with a Microsoft account. If you don't already have one, you can create one for free at account.microsoft.com.

  • The Microsoft Teams app: You'll need to install the Microsoft Teams app on your computer or mobile device in order to record a call. You can download the app for free from the Microsoft Teams website.

  • A call to record: Make sure you have a call scheduled or are already in a call that you want to record.

What You'll Need

To record a Microsoft Teams call, you'll need a few things:

  • A Microsoft Teams account: You'll need to be signed in to Teams to access the call recording feature. If you don't already have an account, you can sign up for free.

  • A microphone: You'll need a microphone to speak during the call, as well as to record your voice. Most laptops and desktop computers come with built-in microphones, but you may want to use a separate headset or microphone for better audio quality.

  • A webcam (optional): If you want to record video as well as audio, you'll need a webcam. Again, most laptops and desktop computers come with built-in webcams, but you may want to use an external webcam for better video quality.

Use the Built-in Call Recording Feature

One of the easiest ways to record a Microsoft Teams call is to use the built-in call recording feature. This method works for both audio and video calls, and it's available to all Teams users, regardless of plan. Here's how to use it:

  1. Start a call with the person or people you want to record. You can do this by clicking the "Calls" tab in the left sidebar, then selecting the person's name or phone number.

  2. Once the call has started, click the "More options" (...) button in the bottom right corner of the call window.

  3. From the menu that appears, select "Start recording."

  4. A notification will appear confirming that the call is being recorded. To stop the recording, click the "More options" button again and select "Stop recording."

  5. When the call ends, the recording will be automatically saved to your Teams account. You can access it by going to the "Files" tab in the left sidebar, then selecting "Recordings" from the drop-down menu.

Use the Teams Desktop App

If you prefer to use the Teams desktop app instead of the web version, you can still record your calls using the built-in call recording feature. Here's how:

  1. Open the Teams desktop app and sign in to your account.

  2. Start a call with the person or people you want to record. You can do this by clicking the "Calls" icon in the left sidebar, then selecting the person's name or phone number.

  3. Once the call has started, click the "More options" (...) button in the bottom right corner of the call window.

  4. From the menu that appears, select "Start recording."

  5. A notification will appear confirming that the call is being recorded. To stop the recording, click the "More options" button again and select "Stop recording."

  6. When the call ends, the recording will be automatically saved to your Teams account. You can access it by going to the "Files" tab in the left sidebar, then selecting "Recordings" from the drop-down menu.

Use a Third-Party Call Recorder

If you want more control over your call recordings, or if you need to capture audio from multiple sources (such as a conference call with multiple speakers), you may want to consider using a third-party call recorder. There are many options available, both free and paid, that allow you to record your Teams calls and save the resulting files to your computer or cloud storage.

Some popular call recorder options for Teams include:

  • Ecamm Call Recorder (Mac only)

  • Pamela for Skype (Windows only)

  • Callnote (Windows and Mac)

Use the Teams Meeting Recordings Feature

If you're hosting a Teams meeting, you can use the built-in meeting recordings feature to capture audio and video from all participants, as well as any screen sharing and whiteboarding that takes place during the meeting. Here's how to use it:

  1. Start a Teams meeting by clicking the "Meetings" tab in the left sidebar, then selecting "New meeting."

  2. Invite the people you want to join the meeting.

  3. Once the meeting has started, click the "More options" (...) button in the bottom right corner of the call window.

  4. From the menu that appears, select "Start recording."

  5. A notification will appear confirming that the meeting is being recorded. To stop the recording, click the "More options" button again and select "Stop recording."

  6. When the meeting ends, the recording will be automatically saved to your Teams account. You can access it by going to the "Files" tab in the left sidebar, then selecting "Recordings" from the drop-down menu.

Use a Third-Party Screen Recorder

If you want to record more than just the audio and video from your Teams call or meeting, you may want to consider using a screen recorder. This will allow you to capture everything that appears on your screen, including any application windows or web pages that you open during the call.

There are many screen recorder options available, both free and paid, that you can use to capture your Teams calls. Some popular options include:

  • OBS Studio (Windows, Mac, and Linux)

  • ScreenFlow (Mac only)

  • Camtasia (Windows and Mac)

Tips for Recording Your Teams Calls

Here are a few tips to help you get the most out of your call recordings:

  • Test your equipment before you start recording: Make sure your microphone and webcam are working properly, and adjust any settings (such as volume or focus) as needed.

  • Let your participants know that the call is being recorded: It's good practice to let everyone on the call know that the conversation is being recorded, especially if you're planning on sharing the recording with others. This will help to ensure that everyone is aware and can give their full attention to the conversation.

  • Use a headset: If you're recording a long call, you may find it more comfortable to use a headset rather than holding the microphone up to your mouth. This will also help to improve the audio quality of your recording.

  • Choose the right recording method: Consider which recording method is best for your needs. If you only need to capture the audio from your call, the built-in call recording feature or a third-party call recorder may be sufficient. If you want to capture video as well, or if you need to record more than just the audio, a screen recorder may be a better option.

Sharing the recorded call

Once you've finished recording a call on Microsoft Teams, you may want to share it with others. Here are a few ways you can do this:

  • Share the recorded file directly: The recorded file will be saved to your device or computer, and you can share it directly with others by sending them the file or uploading it to a shared drive.

  • Share a link to the recorded file: If you don't want to send the entire recorded file, you can share a link to it instead. To do this, go to the Files tab in the Teams app and find the recorded file. Right-click on the file and select Copy link. You can then paste the link into an email or message to share it with others.

  • Share the recorded call in a channel: If you want to share the recorded call with a group of people in your organization, you can post it to a channel in Teams. To do this, go to the Files tab in the Teams app and find the recorded file. Right-click on the file and select Send to channel. Choose the channel you want to share the file in and click Send.

Editing the recorded call

If you want to make any edits to the recorded call, you can do so using a video editing software. Some options for video editing software include:

  • Adobe Premiere Pro: A professional video editing software that is widely used in the film and television industry.

  • Final Cut Pro: A video editing software that is popular among Mac users.

  • iMovie: A video editing software that comes pre-installed on all Mac computers.

  • Windows Movie Maker: A basic video editing software that comes pre-installed on all Windows computers.

Frequently asked questions

Here are answers to some common questions about recording a call on Microsoft Teams:

  • Is it possible to record a call on Microsoft Teams for free?

Yes, it is possible to record a call on Microsoft Teams for free. The recording feature is available to all users of the Teams app.

  • Is it possible to record a one-on-one call on Microsoft Teams?

Yes, it is possible to record a one-on-one call on Microsoft Teams. The steps for recording a one-on-one call are the same as for recording a group call.

  • Is it possible to record a call on Microsoft Teams without the other person knowing?

No, it is not possible to record a call on Microsoft Teams without the other person knowing. When you start recording a call, a notification will be sent to all participants to let them know that the call is being recorded.

Conclusion

With so many different methods to choose from, it's easy to record your Microsoft Teams calls and meetings, whether you're using the web version, the desktop app, or a third-party tool. So go ahead and give it a try – you never know when you might need to refer back to an important conversation!

How Hume Can Help

If you're looking for an easier and more efficient way to record, transcribe, and summarize your Microsoft Teams interviews, Hume might be the perfect solution for you. Hume is an interview intelligence platform that helps hiring teams unlock the insights from their interviews, move faster through the hiring process, and make more objective hiring decisions.

With Hume, you can easily record your Teams interviews and have them automatically transcribed and summarized in real-time. This allows you to review the highlights of the conversation and make notes on the candidates' responses, all in one place. You can also use Hume's analytics dashboard to see how each candidate compares to others in terms of their skills and fit for the role, and use this information to inform your hiring decisions.

In addition to recording and transcribing your interviews, Hume also offers training tools to help you improve your interviewing skills. You can use Hume's best practice templates and rubrics to guide your interviews and provide more consistent feedback to candidates, and you can also use Hume's coaching tools to train your team members on how to conduct effective interviews.

Overall, Hume is a powerful tool that can help you streamline your hiring process, make more informed decisions, and improve your interviewing skills. If you're interested in learning more, be sure to check out Hume's website for more information.

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